Privacy Policy

Palmerston Forts Society is committed to protecting the security and privacy of your personal information. Outlined below is the information Palmerston Forts Society may collect and how it uses the information.

Where Palmerston Forts Society collects personal information, including, but not limited to, name, email address and telephone number you consent that Palmerston Forts Society may contact you by telephone, email or post. In addition, there may be occasions where Palmerston Forts Society sends you information about products or services. Some information may be shared with third parties, You may at anytime have your personal information amended or removed by contacting a Palmerston Forts Society representative.

Palmerston Forts Society may track your use of the website through statistical analysis and cookies. Palmerston Forts Society may share this information with third parties. In the event you do not wish to be recognised by a cookie, refer to your browser operating instructions to erase, block or be alerted about cookie activity.

Individuals under the age of 18 must have parental or guardian approval before submitting personal information to the Palmerston Forts Society website.

Photography & Videography Policy

Purpose
The Palmerston Forts Society (PFS) uses photography and videography to document, promote, and celebrate our activities, including member events and the public engagement of the Portsdown Artillery Volunteers (PAV). This media may be shared via the Society’s website, social media channels, printed publications, and promotional materials.

Consent and Membership Events
By participating in PFS events, members consent to being photographed or filmed unless they explicitly opt out.

The event organizer is responsible for informing attendees in advance that photos and videos will be taken at the event. For PFS events we operate an opt out process. A note is to be placed on the advertising and the guidance notes for each event stating:

During the event we may take photos or videos for publicity purposes either in print or on social media. PFS operates an opt-out process. By attending this event, you consent to this unless you notify us otherwise. We will not take or use photographs that include children.

At the start of the event the organiser is to ask all attendees to confirm they consent to
their photos being taken for publicity purposes either in print or on social media.

Children and Vulnerable Adults
 The Society does not have child members, but children may attend events as guests.
 We will not take or use photos or videos that include children unless separate, specific and documented consent arrangements are in place.

Public Events and PAV Activity
While UK law permits photography at public events, Fort Nelson has specific restrictions. Attendees should not photograph individuals without their permission. At public events, photography is permitted in line with UK law. However, within Fort Nelson and more broadly, you may not make any recording or take any photograph of any person without the authorisation of that person.

The Society will make reasonable efforts to display signage stating that photography and videography is taking place. The Photographer should also seek permission to take photographs of any person that will be included in such imagery.

PAV engaging in public displays acknowledge that their images may be captured and used for publicity.

Social Media Use
Images shared on social media will be respectful and in keeping with the Society’s aims and guiding principles. Members may be tagged only with their consent. Any member may request the removal of an image in which they appear.

Responsible Handling
All images and footage will be stored securely. The Society will comply with the UK GDPR and Data Protection Act 2018 in handling photographic data. Only designated Committee members e.g. the Social Media Coordinator and PAV co-ordinator or approved volunteers may manage and publish official media on behalf of the PFS.

Third-Party Photographers
Professional or freelance photographers engaged by the Society will be briefed on this policy and required to act accordingly. Where events are hosted in partnership with other organisations, mutual agreements on photographic use will be sought.

Withdrawal of Consent
An individual may request the removal of images at any time by contacting the Secretary or Chair.

Review and Queries
This policy will be reviewed annually. Questions or concerns can be directed to the Secretary or Chair.